Breck Trade Days

Exhibit “A”

BRECK TRADE DAYS

POLICIES AND PROCEDURES

EFFECTIVE JANUARY 3, 2018

General Information

Show Schedule

An annual schedule will be set by the City Manager. Starting in January 2018 - Monthly shows – 3rd Saturday (Vendors may set up on Friday)

The following dates are for 2018:

Jan 20, Feb 17, Mar 17, Apr 21, May 19, Jun 16, Jul 21, Aug 18, Sept 15, Oct 20, Nov 17, Dec 15

Show Hours
Vendors may sell on Saturday from 7:00 a.m. until dark.

Set-Up Hours
Vendors generally may set up on Friday; however, no security will be available on Friday.

Overnight Occupancy
Vendors may stay overnight within the confines of their assigned lots; however, campfires, open flames, alcohol consumption, or any illegal activities are prohibited.

Vendor Information

Vendors are required to have a Texas Sales Tax Permit with exceptions allowed by the State for animal and agricultural vendors. Call Texas State Comptroller at 800-252-5555, Robin Whalen at 325-695-4323 ext. 40138 or visit their website at www.window.state.tx.us.

Vendors are solely responsible for their merchandise, property and business transactions. Merchandise left unattended shall be entirely at the vendor’s/owner's risk. The City of Breckenridge is not liable for the loss or theft of any property or merchandise.

Vendors must provide their own tents, tables, chairs, displays, extension cords, water hoses, and other equipment. At management’s discretion, electrical bar strips may not be allowed. Extension cords must be grounded.

Vendors must sell only within the confines of their rental lot. No hawking, loud music, or amplifiers will be allowed for any purpose, including drawing the attention of shoppers.

Food Vendors

Food vendors will be allowed only on food lots designated by management. Picnic tables will be provided in an area close to the Food Court. All food items prepared for immediate consumption may only be sold from a designated food lot. All food concessions must meet Texas Department of Health standards, and all food concessions are subject to periodic inspection. Fresh produce and pre­packaged foods sold in bulk may be sold from any lot.

Livestock Vendors

Approved livestock vendors may sell livestock in designated livestock area that includes, but is not limited to: horses, donkeys, mules, cattle, sheep, goats, chickens, ducks, fowl, rabbits, exotic birds, and fish. No dogs or cats may be sold or given away at Breck Trade Days, except for the Humane Society if they choose to participate. The State of Texas requires the following:

Poultry – Vendors selling poultry must have a Pollorum Typhoid Test for their flocks and must be registered with the Texas Animal Health Commission.

Equine – Vendors selling horses, mules, or donkeys must have a Coggins test.

Goats and Sheep – Vendors selling goats and sheep must have a Scrapie ID ear tag, unless registered. If registered you must be able to show registration tattoo as well as registration papers.

Agricultural Vendors

Approved agricultural vendors may sell produce, fruit, herbs, or any other food product locally grown or raised for human consumption. A food vendor lot is not required for the sale of fresh produce or pre-packaged food sold in bulk. No state sales tax certificate is required.

Prohibited Items for Sale or Use

Management reserves the right to restrict the sale, display, or distribution of any printed materials, photographs, books, paraphernalia, or other representations in order to maintain a proper moral and wholesome environment.

No one shall make available or distribute handbills, or political, religious or solicitation materials on the Trade Days grounds outside of their lot space.

Advertisements outside of a rented lot may be posted at designated locations only.

The sale or use of alcohol or tobacco products is not permitted on the Trade Days grounds; use of tobacco products may be permitted in areas designated by Trade Days management.

No explosive devices or devices with offensive odors (i.e. stink bombs, smoke bombs, snaps, etc.) may be sold or used on the Trade Days grounds.

Trade Days lots may not be used for games of chance, skill, lotteries, raffles, palm reading, auctions or any purpose which is carnival related except for local non-profits approved by management.

The sale of animals is prohibited, except in the Breck Barnyard areas designated by Trade Days management for this purpose.

General Regulations for Trade Days Grounds

Vulgar language, drugs, and alcohol or any other illegal or contraband item or substance are prohibited at all times on the Trade Days grounds.

Only domestic animals will be allowed on the Trade Days grounds and must be kept on a leash or in a carrier at all times. No aggressive, vicious, or noisy animals will be allowed on the Trade Days grounds and must be removed immediately upon direction of Trade Days management. A vendor may be evicted from a rented lot for failing to remove an animal as directed by Trade Days management.

ATMs

ATMs are located three (3) blocks from the Trade Days Grounds at the First National Bank drive-thru on Hullum Street, at InterBank at 301 W. Walker, and at Wal-Mart at 3800 W. Walker.

Vendor Reservations

General
Generally lots are first come - first served.

If a vendor wishes to reserve a lot for the next show, the charge will be $10.00. Full payment is due at the time of reservation.

Reservations for the next show will be taken up to and through the Monday before the show begins. Repeat vendors have first choice of their lots through that Monday.

Open lots may be reserved on Monday after the show starting at 10:00 a.m. at City Hall at 105 N. Rose Street or by phone at 254-559-8287.

Adjoining Lots
When a lot comes open, generally the adjoining vendors have first choice. The final decision on renting open lots rests with management.

Fees and Payments

General/Food Vendors

  • RV sites (with electric, water, sewer) $ 25 per show
  • Public parking Free

Payments may be made with cash, money order, check (ID required), credit card (3% fee added), or debit card.

Payments may be mailed to Breck Trade Days, 105 N. Rose, Breckenridge, TX 76424. There is a $30 charge for returned checks.

Sub-lease, Sale or Transfer of Lots Prohibited

The sale, assignment, sub-lease, or transfer of lots by anyone other than Trade Days management is prohibited.

Management reserves the right to relocate vendors.

Trash

All vendors are responsible for keeping their lots clean, clear of trash at all times, and for disposing of all trash associated with their activities, periodically and before leaving the premises. Bagged trash will be picked up by City Staff. All other trash including boxes, pallets, stretch wrap, packing paper, and packing materials, including Styrofoam peanuts, etc. must be taken to a roll-off container by the vendor.

Animal vendors are required to clean their stalls and will be provided with manure barrels for disposition of animal wastes.

Traffic and Parking

The speed limit throughout the park is 10 mph.

RVs and campers must be parked in designated areas in the park. There are a limited number of RV sites with hook-ups in the park. Vendors will be given first opportunity to reserve RV sites. RV sites not reserved by 8:00 a.m. on the Monday before the show will become available on a first-come, first-served basis.

Contact Information

www.facebook.com/BreckTradeDays

btd@breckenridgetx.gov

254-559-8287 (City of Breckenridge)