Public Information / Records Management

The Office of the City Secretary is the administrative agency responsible for the care and maintenance of all of the City’s records.  This office houses all legal transactions, City Commission minutes, agendas, deeds, ordinances, resolutions, contracts, franchises and a vast array of other historical and regulatory information.  The City Secretary is designated as the City’s Records Management Officer by both State and City ordinance.

The Public Information Act, Texas Government Code, Chapter 552 gives you the right to access government records. Certain exceptions may apply to the disclosure of the information.  The city will strive to furnish all information that is approved within 10 working days.  Medical patient care information will only be released in accordance with the standards relating to Privacy of Individually Identifiable Health Information, 45 CFR parts 160 and 164 under the Health Insurance Portability and Accountability Act.

The City Secretary is responsible for developing and administering a records retention and destruction policy as required by state statute.

All open records requests for public information MUST be submitted in writing.

 

Click here to open a printable form: Open Records Request Form